Military Records Specialist (m/f/d)

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

We are looking for a Military Records Specialist to join our People team in Ukraine. In this role, you will be responsible for maintaining accurate and up-to-date employee military records in compliance with applicable labor laws and regulations.

Job Responsibilities:

• Military Records Management: Maintain and update accurate military records for conscripts, reservists, and military obligors, ensuring compliance with military registration rules.

• Document Verification: Check that new hires have valid military registration documents and are registered at their place of residence.

• Employee Notification: Inform conscripts, military obligors, and reservists of their registration obligations upon hiring and throughout their employment.

• Summons Coordination: Notify conscripts and reservists of summons and ensure timely attendance at military or intelligence service units when required.

• Reporting: Submit necessary reports and information on military records to relevant authorities (e.g., Central Military District, Security Service of Ukraine) upon request.

• Record Accuracy: Maintain, verify, and update personal military records regularly, ensuring data is accurate and aligned with military registration documents.

• Mobilization Preparation: Prepare and submit documents for reservists during mobilization periods and handle exclusions from military records once individuals reach the maximum reserve age.

• Compliance Checks: Regularly verify military registration status through internal checks and liaise with military authorities to ensure proper documentation.

• Reporting and Coordination: Prepare and submit annual reports on military registration status and assist in the development of plans for the following year.

Job Requirements:

• Proven experience in personnel administration or a similar role.

• High level of responsibility

• Good communication skills

• Ability to process big data sets

• Strong organizational and multitasking abilities

• Work experience in a similar position of 1 year or more

• English knowledge on pre-Intermediate level would be a plus 

• State-standard certificate of training in the Rules of Military Accounting according to the program approved by the General Staff of the Armed Forces of Ukraine would be a plus

Perks at work

• Stable employment in the fast-growing international company

• International career in a multicultural environment with lots of opportunities to grow

• Annual vacation of 28 calendar days and 1 additional day off on your birthday

• Health Insurance for access to various high-quality medical services (doctor visits, diagnostics, medical treatment)

• Mental Wellbeing Program – providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Flexible working hours and hybrid work

• Referral Program with attractive incentives

• Gym in the Odesa office

• Military conscription reserve, AUTODOC is a resident of Dia City and have the status of "Critical Enterprise for Ukraine's Economy".