Workplace Coordinator (m/f/d)

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

The Workplace Coordinator will play a pivotal role in enhancing the operational efficiency and elevating employee experience of the Berlin office. This position focuses on various aspects of workplace management, including employee engagement initiatives, housekeeping oversight, minor maintenance tasks, event coordination, landlord relations, and the implementation of workplace enhancements and new initiatives.We are looking for someone who can add an edge to our office culture, and create a work atmosphere where people feel inspired and supported.

Job Requirements:

Office Operations Management:

• Oversee daily operations of the Berlin office to ensure a productive work environment.

• Manage housekeeping services, ensuring cleanliness and organization throughout the office.

• Manage visitors and mail handling, be a got-to contact for external vendors and suppliers that support the operations of the office.

• Assist with managing & overseeing daily operation in two other office locations.

• Management of seating allocation, potential integration of tech into office operations.

Employee Engagement:

• Develop and implement strategies to enhance employee experience and engagement within the office.

• Gather feedback from employees to identify areas for improvement in workplace initiatives.

Maintenance Oversight:

• Coordinate minor maintenance activities and liaise with service providers for larger repairs or improvements.

• Ensure compliance with health and safety regulations within the workplace.

Event Coordination:

• Plan and execute office events aimed at promoting employee engagement and fostering a positive workplace culture.

• Collaborate with internal teams to arrange logistics for meetings, workshops, and social events.

• Coordinate with internal events team for larger company events and global initiatives.

Landlord Relations:

• Maintain a professional relationship with the landlord and other external stakeholders.

• Address any issues related to the office premises in a timely manner.

Initiatives and Enhancements:

• Identify opportunities for workplace improvements and propose new initiatives to enhance overall employee satisfaction.

• Stay updated on industry trends related to workplace experience to ensure best practices are implemented.

• Look into the development and implementation of DEI&B and Green initiatives within the offices

Job Qualifications:

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.

• Proven 3-4 years of experience in administration, office management, workplace roles.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent communication skills in both German and English, Russian is an advantage.

• Proficient in Microsoft Office Suite and familiar with workplace management software.

• A proactive approach to problem-solving with strong attention to detail.

• Ability to work collaboratively within a team environment.

• Enthusiastic about creating an engaging workplace culture.

Perks at work

• Competitive salaries based on your professional experience

• Fast growing international company with stable employment

• Annual vacation of 30 days and 1 additional day off on your birthday

• Mental Wellbeing Program – the opportunity for free psychological counseling for you and your family members 24/7 hotline and online sessions

• AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for their own use at special discounted rates

• Retail discounts of up to 75% on travel, technology, fashion and much more

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Flexible working hours and hybrid work

• Referral Program with attractive incentives

• Company pension scheme (Betriebliche Altersvorsorge mit Allianz)