Administrator People Operations (m/f/d)

Where your expertise is needed

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

What we’re looking for

Join us as an Administrator People Operations, where you'll oversee hiring, transfers, and dismissals in compliance with labor laws. You'll manage HR documentation, maintain personnel records, and provide guidance to employees and managers.

Additionally, you'll handle employee inquiries, maintain leave records, and assist with payroll queries. With opportunities to contribute to policy development and system maintenance, this role offers growth and impact.

Responsibilities:

• Arrange the hiring, transfer, and dismissal of employees in compliance with labor laws, regulations, and company policies

• Process hirings, transfers, terminations, etc. in HRIS/payroll systems and prepare all documentation for employees

• Manage and store employment record books

• Maintain accurate personnel records and update them as needed

• Prepare and amend HR documents following the requirements of the Labour Code

• Provide timely and accurate guidance to employees, Managers, HR BPs on general HR questions

• Communicate with employees about their documentation and answer questions related to the area of responsibility

• Keep records on employees’ vacations, leaves, compensation, etc. up to date

• Monitor deadlines for submission of required employment documents

• Prepare basic/standardized and complex/customized HR Reports (both, statutory and internal)

• Assist with payroll queries by providing the department with relevant employee information, i.e. holiday and sick days taken

• Take part in the development, implementation and maintenance of HR policies, procedures and HRIS/Payroll systems - Workday, 1С

• Communicate with the state authorities

Qualifications

• Bachelor’s or Master’s Degree

• 2+ years of experience in Personnel Administration or a similar role

• In-depth knowledge of labor legislation of Ukraine

• General understanding of HR Processes

• Attention to details and accuracy

• Excellent organizational and interpersonal skills

• Strong analytical mindset

• Excellent communication and presentation skills

• Self-management and multitasking abilities

• Ability to maintain confidentiality and handle sensitive information

• Knowledge of 1C, Medoc is a must

• Proficiency in Microsoft Office (Power Point, Word, Excel)

• Workday system experience would be an advantage

• Pre-intermediate level of English or higher

Perks at work

• Stable employment in the fast-growing international company

• International career in a multicultural environment with lots of opportunities to grow

• Annual vacation of 28 calendar days and 1 additional day off on your birthday

• Health Insurance for access to various high-quality medical services (doctor visits, diagnostics, medical treatment)

• Mental Wellbeing Program – the opportunity for free psychological counseling for you and your family members 24/7 hotline and online sessions

• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching

• Free English and German language classes

• Flexible working hours and hybrid work

• Gym in the Odesa office

• Military conscription reserve, AUTODOC is a resident of Dia City and have the status of "Critical Enterprise for Ukraine's Economy".